Location Logistics and Scouting

There are very few places where we haven’t been – and we have paid attention! Good location scouting and management is all about attention to detail. We have experts who are stationed locally, professionals who have expert knowledge of local infrastructure, license requirements, and cultural obstacles that could impact on your shooting budget and schedule.  Nothing is left to chance. Once the location is selected, we begin arranging for all permissions and clearances, both from the authorities as well as private entities. The client is provided immediate feedback at every step.   

The suitability of a location is generally decided by the directors and producers, as per the script. Multiple locations are then scouted and sorted as per their suitability and visual appeal. Location scouts generally create a list of various locations beforehand.


Our “mother company” Catwalk Holidays Private Limited specialises in worldwide holidays – both conventional as well as unconventional locations and places.  Our local teams have an extensive knowledge of the places – the interesting anecdotes that make them fantastic places to shoot. We are proud of the knowledge that we have acquired over the last 8 years – and how best it is, to logistically to shoot there and to stay as per budget. You can use our expertise for both amateur and professional naturalists, and on documentaries & Fiction films shown by National Geographic, the British and Canadian Broadcasting Systems, and the Discovery Channel etc.

As your location scouts, we are able to negotiate legal access to filming locations. The suitability of a location to the task at hand takes into consideration many factors, including overall aesthetics, financial cost to production, logistics feasibility including but not limited to distance from base of operations or other locations scheduled, availability of parking and facilities to keep crew and talent, safe at all times, availability of electrical power or feasibility of bringing in generators for lights and electrical equipment, available light (indoors or outdoors) and weather conditions (outdoors) and most importantly, permission from and cooperation of location owner and neighbours, local government and law enforcement

If you’ve ever dreamed of filming the wilderness of the Amazon, walking in pristine rainforest, or experiencing the cultures of the high Andes Mountains and investigating the ruins of the Inca, then IFS is the right choice for you.

If you have even thought about the landscape that is relatively inaccessible by road and ruled by temperamental changes in weather, nailing down the logistics for your project is imperative. In the territory, one logistical mistake can throw a major wrench in production efforts, boasting an impressive fleet of helicopters and fixed wing support, IFS is equipped with the gear and know-how to provide logistical support to your production.

In India there are unlimited unconventional location’s treasure lying in North Eastern States of India (Assam / Arunachal Pradesh / Meghalaya / Manipur / Mizoram / Nagaland and Tripura), Andaman & Nicobar Island, West Bengal, Odisha and Uttar Pradesh where we are the best logistic people to take you. With us you can explore those locations spot which have never been captured in celluloid. Our team is renowned for pioneering more new terrain than anyone in India, and for staking out locations that is so remote without our knowledge many of these locations would be impossible to find. Let us help you in your discovery of India’s awe-inspiring beauty.

With our considerable experience of the film industry, ground operations and destination management, IFS is in a unique position to assist with filming projects in different destinations. We have a team of fixers, production managers, coordinators, location mangers as well as local crews. Whether you need something at a short notice for stills shoot or months of casting a pre-production for a feature film or documentary, we have on the ground the production and media services to make it happen. Our team has spent more than a decade working in location scouting prior to setting up IFS.


    • Overall aesthetic study
    • Cost to production study
    • Logistic feasibility study
    • Making available parking and facilities to keep crew and talent (principal actors or models and extras) safe and dry always.
    • Making available electrical power or feasibility of bringing in generators for lights and electrical equipment.
    • Making available light (indoors or outdoors) and weather conditions (outdoors).

    • Obtaining permission from and cooperation of location owner and neighbours, local government and law enforcement


Once we are handed over the responsibility we are on the job, we sit with your production team in understanding the location requirements as per the script. This is followed by research on the suitability on the locations. We generally strive to provide as many potentially useful/viable ideas and/or options as possible for review by your production team. Once a “short list” or consensus indicating the locations is reached, arrangements are normally made for some of the heads of the Production Departments to tour those location(s) in person to further confirm suitability of the location(s) in question.

During this time the clearance certificate for the location; i.e., investigating and confirming availability and the fees to be paid to a location property owner or agent, obtaining a certificate of insurance, obtaining any needed film permits,  distributing “resident letters” or “filming notifications”- written advice to neighbours in the area, a letter of intent to the police for filming in the immediate area -in general  – “locking down” or making sure that all details and existing or potential issues are addressed. Our Locations Department will anticipate and minimize any potential problems associated with a location.


After all the steps as described above are met, only then the site is “confirmed and “booked”. Usually, a legal contract between the production company and the location owners is drafted. It is then signed by all parties involved and a property release is obtained. It is a signed permission from the property owner or agent allowing photography of and public depiction. Filming can only commence after the location is formally booked


One of the major factors affecting production is the prevalent weather condition. Often, inclement weather forces re-scheduling of the shoot, thus increasing the production budget. With our past experiences, we are equipped to combat such contingencies. We always keep back up, budgetary-efficient plans well in advance of any shoot day with a possibility to be affected by weather. In addition to the obvious goal of attaining the correct aesthetic for the shot in acceptable and safe working conditions, we also aim for minimizing the inconveniences that a production team might face due to weather.


We extend our duties beyond pre-production and into actual production as well after filming at the location has been completed. We bring to a conclusion, any pending legal matter, ensure that all pending local payments are done, solve miscellaneous problems as may arise, coordinating crowd control and as an external point of contact with the property owner, neighbours, local film office/government and law enforcement, and confirm the movement of the production team and equipment from the location. We are always the last to leave a location.


Our Locations Department have the following titled positions staffed in regard, many of the positions always “wear several hats”:

  1. Team Head
  2. Location Manager
  3. Assistant Location Manager
  4. Location Scout
  5. Location Researcher/Coordinator
  6. Location Assistant
  7. Location Production Assistant
  8. Parking Coordinator
  9. Parking Staff
  10. Waste Removal

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